Hi Zach and thank you for volunteering. You can find answers to the majority of your questions by clicking on the Pilots FAQ section which is found on the upper right hand section of every page on the forum board. Here is the direct link:faq.php?mode=pilot#f2r2
There is a link to a form pilots are welcome to use to keep track of each flight they make and also a link to our IRS status. We were told early on by the IRS that in order for pilots to use our 501c3 all transport requests must be made and replied to on our forum board. Once the request is completed and marked as such by the person making the request, we move them to the DONE file so that if you ever need to refer back to them, print them out, etc. they will be available to you.
If you have any further questions, we will do our best to answer them.